Biginius Consultancy Pvt. Ltd.

Terms and Conditions

Mess & Hotel (Terms & Condition)

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Updated – 04/04/2019

Welcome to Biginius Consultancy Private Limited Mess and Hostel! We are delighted to have you as part of our community. To ensure a harmonious and comfortable living environment for all residents, we have established the following terms and conditions. Please read them carefully and adhere to them throughout your stay.

 

  1. Booking and Admission:
  2. Booking Process:
  • All bookings for accommodation in our hostel must be made through our official channels, which include our website, designated booking agents, or directly through our office.
  • Reservation requests made via phone, email, or in person will be processed by our booking staff during office hours.
  • Booking requests are subject to availability, and confirmation will be provided once the booking is processed successfully.
  • Any special requests or preferences regarding accommodation should be communicated at the time of booking. While we will make every effort to accommodate these requests, they are subject to availability.
  1. Confirmation and Payment:
  • Upon successful processing of the booking request, residents will receive a confirmation email or letter detailing the booking information, including check-in and check-out dates, room type, and payment details.
  • Payment for accommodation and any additional services, such as mess facilities, must be made in full and in advance as per the agreed terms.
  • Accepted payment methods include cash, credit/debit cards, bank transfers, or any other methods specified by the management.
  • Failure to make the required payment within the stipulated time frame may result in cancellation of the booking.
  1. Admission Requirements:
  • Admission into our hostel is subject to approval by the management and compliance with the admission requirements.
  • Residents must provide valid identification, such as government-issued ID cards or passports, upon check-in.
  • Minors (individuals below the age of 18) must be accompanied by a parent or legal guardian who will assume responsibility for their stay.
  • Any false or misleading information provided during the booking or admission process may result in cancellation of the booking without refund.
  1. Duration of Stay:
  • The duration of stay for residents is determined by the booking dates specified at the time of reservation.
  • Extensions to the duration of stay may be accommodated based on availability and with prior approval from the management.
  • Residents must inform the management in advance if they wish to extend their stay to avoid any inconvenience.
  1. Cancellation and Refund Policy:
  • Residents may cancel their booking subject to our cancellation policy, which varies based on the timing of the cancellation and other factors.
  • Cancellation requests must be submitted in writing or via email to the management.
  • Refunds, if applicable, will be processed according to the terms outlined in our cancellation policy.
  • No-shows or cancellations made outside the specified cancellation period may result in forfeiture of the booking amount.
  1. Occupancy Limits:
  • The occupancy of rooms is strictly limited to the number of occupants specified at the time of booking.
  • Overcrowding of rooms is prohibited and may result in additional charges or eviction.
  • Visitors or guests are not allowed to stay overnight in resident rooms without prior approval from the management.
  1. Special Requests and Accessibility:
  • Residents with special requests, such as accessibility requirements or medical accommodations, should inform the management at the time of booking.
  • We will make every effort to accommodate these requests, subject to availability and feasibility.
  • Residents requiring assistance during their stay should contact the front desk for support.
  1. Compliance with Rules and Regulations:
  • Residents are expected to comply with all rules and regulations outlined in our terms and conditions, as well as any additional rules communicated by the management during their stay.
  • Failure to comply with these rules may result in penalties, fines, or eviction from the premises.
  1. Amendment and Modification:
  • The management reserves the right to amend or modify these booking and admission terms and conditions at any time without prior notice.
  • Residents will be informed of any changes through our official communication channels, and the updated terms will be effective immediately upon posting.
  1. Governing Law:
  • These booking and admission terms and conditions shall be governed by and construed in accordance with the laws of the jurisdiction where the hostel is located.
  1. Payment:
  2. Payment Methods:
  • Payments for accommodation and associated services can be made using various methods approved by the management.
  • Accepted payment methods include cash, credit/debit cards, bank transfers, online payment gateways, and any other methods specified by the management.
  • Payment details, including account information for bank transfers and payment gateway links, will be provided upon request or during the booking process.
  1. Payment Schedule:
  • Payment for accommodation and other services must be made in advance as per the agreed terms and conditions.
  • The payment schedule may vary depending on the duration of stay, booking type, and any special arrangements made with the management.
  • Residents are required to adhere to the payment schedule to avoid any penalties or disruptions to their stay.
  1. Booking Deposit:
  • A booking deposit may be required to secure the reservation, particularly for long-term stays or during peak seasons.
  • The amount of the booking deposit will be communicated to the resident at the time of booking.
  • The booking deposit will be deducted from the total amount due upon check-in or as per the agreed payment schedule.
  1. Advance Payments:
  • Residents may be required to make advance payments for their accommodation, mess facilities, or any additional services requested.
  • Advance payments are typically non-refundable and may be subject to cancellation policies outlined in our terms and conditions.
  • Failure to make advance payments within the specified time frame may result in cancellation of the booking.
  1. Billing and Invoicing:
  • Residents will receive a detailed invoice for their stay, including charges for accommodation, mess facilities, and any additional services availed.
  • Invoices will be provided upon request or at the time of check-out.
  • Any discrepancies or errors in the invoice should be brought to the attention of the management for resolution.
  1. Currency and Exchange Rates:
  • All payments must be made in the currency specified by the management.
  • Exchange rates, if applicable, will be determined by the management based on prevailing market rates at the time of payment.
  • Residents are responsible for any fees or charges associated with currency conversion or international transactions.
  1. Late Payments and Penalties:
  • Late payments for accommodation or services may result in penalties or late fees as per the terms outlined in our payment policy.
  • Penalties for late payments will be communicated to residents in advance to ensure clarity and transparency.
  • Continued failure to make payments may result in eviction from the premises and forfeiture of any booking deposits or advance payments.
  1. Refunds and Cancellations:
  • Refunds for cancelled bookings or early check-outs are subject to our cancellation policy, which varies based on the timing of the cancellation and other factors.
  • Refund requests must be submitted in writing or via email to the management.
  • Refunds, if applicable, will be processed according to the terms outlined in our cancellation policy and may be subject to deductions for any applicable fees or charges.
  1. Disputed Charges:
  • Residents who dispute any charges on their invoice must notify the management immediately for resolution.
  • The management will investigate the disputed charges and provide a response to the resident within a reasonable time frame.
  • Any adjustments to the invoice will be made based on the outcome of the investigation.
  1. Confidentiality and Security:
  • Payment information provided by residents will be treated with the utmost confidentiality and security.
  • Personal and financial data will be collected, processed, and stored in accordance with applicable privacy laws and regulations.
  • Residents are advised to exercise caution when making payments online and to ensure the security of their payment information.
  1. Amendments and Modifications:
  • The management reserves the right to amend or modify these payment terms and conditions at any time without prior notice.
  • Residents will be informed of any changes through our official communication channels, and the updated terms will be effective immediately upon posting.
  1. Governing Law:
  • These payment terms and conditions shall be governed by and construed in accordance with the laws of the jurisdiction where the hostel is located.
  1. Accommodation:
  2. Room Allocation:
  • Rooms will be allocated based on availability and the preferences specified by residents at the time of booking.
  • While we will make every effort to accommodate preferences, room allocations are subject to change based on operational requirements.
  • Residents may request room changes subject to availability and approval by the management.
  1. Room Furnishings and Facilities:
  • Each room is equipped with basic furnishings, including a bed, mattress, wardrobe, study table, and chair.
  • Additional amenities such as air conditioning, heating, and ensuite bathrooms may be available in select rooms or upon request.
  • Residents are responsible for maintaining the cleanliness and condition of their assigned rooms and furnishings.
  • Any damages or malfunctions should be reported to the management immediately for repairs or replacements.
  1. Cleanliness and Hygiene:
  • Residents are expected to maintain a high standard of cleanliness and hygiene in their rooms and common areas.
  • Regular housekeeping services will be provided to ensure cleanliness and sanitation.
  • Residents are responsible for disposing of their waste properly and keeping their personal belongings organized.
  1. Room Sharing and Occupancy:
  • Room sharing arrangements may be available for residents who wish to share accommodations with others.
  • Residents sharing a room must respect each other’s privacy, belongings, and personal space.
  • The occupancy of rooms is strictly limited to the number of occupants specified at the time of booking.
  • Additional occupants are not permitted without prior approval from the management.
  1. Quiet Hours and Noise Policy:
  • Quiet hours will be observed to ensure a peaceful living environment for all residents.
  • Excessive noise, loud music, or disturbances that disrupt other residents are prohibited during quiet hours and at all times.
  • Residents are expected to be mindful of their noise levels and considerate of their neighbors.
  1. Security and Safety:
  • The safety and security of our residents are of paramount importance to us.
  • Access to the hostel premises and individual rooms may be restricted to residents and authorized personnel only.
  • Residents are responsible for safeguarding their belongings and securing their rooms properly when not in use.
  • Any security concerns or suspicious activities should be reported to the management immediately for investigation.
  1. Prohibited Items and Activities:
  • The following items and activities are strictly prohibited within the hostel premises:
  • Illegal substances, including drugs and narcotics
  • Firearms, weapons, and explosives
  • Hazardous materials and flammable liquids
  • Any items or activities that pose a threat to the safety or well-being of residents or staff
  1. Maintenance and Repairs:
  • The management will conduct regular maintenance inspections to ensure the proper functioning of facilities and equipment.
  • Residents must report any maintenance issues or repairs needed in their rooms or common areas promptly.
  • Scheduled maintenance or repairs may require temporary relocation of residents, which will be communicated in advance.
  1. Personal Belongings and Liability:
  • Residents are responsible for their personal belongings and valuables kept within the hostel premises.
  • The management shall not be held liable for any loss, theft, or damage to residents’ personal belongings.
  • Residents are advised to secure their valuables in lockers or safes provided by the management.
  1. Guest Policy:
  • Residents may host guests in designated common areas with prior approval from the management.
  • Guests are not permitted to stay overnight in resident rooms without prior approval.
  • Residents hosting guests are responsible for their conduct and behavior during their visit.
  1. Compliance with Rules and Regulations:
  • Residents are expected to comply with all rules and regulations outlined in our terms and conditions, as well as any additional rules communicated by the management.
  • Failure to comply with these rules may result in penalties, fines, or eviction from the premises.
  1. Amendments and Modifications:
  • The management reserves the right to amend or modify these accommodation terms and conditions at any time without prior notice.
  • Residents will be informed of any changes through our official communication channels, and the updated terms will be effective immediately upon posting.
  1. Governing Law:
  • These accommodation terms and conditions shall be governed by and construed per the laws of the jurisdiction where the hostel is located.
  1. Mess Facilities:
  2. Access and Use of Facilities:
  • Residents are granted access to the hostel and mess facilities during their stay as per the terms outlined in their accommodation agreement.
  • Access to certain facilities may be restricted based on factors such as room type, subscription plans, or resident status.
  • Residents are required to use the facilities responsibly and in accordance with the rules and regulations set by the management.
  1. Common Areas and Amenities:
  • Common areas such as lounges, study rooms, and recreational areas are provided for the convenience and enjoyment of residents.
  • Residents are expected to maintain cleanliness and orderliness in common areas and refrain from any activities that may disturb other residents.
  • Amenities such as Wi-Fi, laundry facilities, and parking may be available for resident use as per the terms of their accommodation agreement.
  1. Laundry Services:
  • Laundry facilities, including washing machines and dryers, may be available for resident use within the hostel premises.
  • Residents are responsible for following the guidelines provided for the proper use of laundry equipment.
  • Any damages to laundry facilities caused by misuse or negligence will be the responsibility of the resident.
  1. Wi-Fi Access:
  • Wi-Fi access may be provided within the hostel premises for resident use.
  • Residents are expected to use the Wi-Fi network responsibly and refrain from activities that may violate local laws or regulations.
  • The management reserves the right to monitor Wi-Fi usage and take appropriate action in case of misuse or abuse.
  1. Parking Facilities:
  • Parking facilities may be available for residents who require parking for their vehicles.
  • Residents are required to adhere to parking regulations and guidelines set by the management.
  • Parking spaces may be allocated on a first-come, first-served basis, and additional charges may apply for reserved parking.
  1. Gym and Fitness Facilities:
  • Gym and fitness facilities may be available for resident use, subject to availability and any additional charges.
  • Residents are required to use gym equipment safely and responsibly to avoid injury or damage.
  • Any damages to gym equipment caused by misuse or negligence will be the responsibility of the resident.
  1. Swimming Pool and Recreation Areas:
  • Swimming pools and recreation areas may be available for resident use as per the terms outlined by the management.
  • Residents are required to follow safety guidelines and rules posted in these areas for their own well-being and that of others.
  • Children must be supervised by adults at all times when using swimming pools or recreational facilities.
  1. Security and Safety Measures:
  • The management is committed to ensuring the safety and security of residents within the hostel premises.
  • Security measures such as surveillance cameras, security guards, and access control systems may be implemented as deemed necessary by the management.
  • Residents are required to cooperate with security personnel and adhere to safety protocols and emergency procedures.
  1. Maintenance and Repairs:
  • The management will conduct regular maintenance inspections to ensure the proper functioning of hostel facilities and amenities.
  • Residents must report any maintenance issues or repairs needed in common areas promptly to the management.
  • Scheduled maintenance or repairs may temporarily restrict access to certain facilities, and residents will be notified in advance.
  1. Guest Policy:
  • Residents may host guests in designated common areas with prior approval from the management.
  • Guests are not permitted to access resident rooms without the consent of the resident host.
  • Residents hosting guests are responsible for their conduct and behavior during their visit.
  1. Compliance with Rules and Regulations:
  • Residents are expected to comply with all rules and regulations outlined in our terms and conditions, as well as any additional rules communicated by the management.
  • Any misuse or violation of hostel facilities may result in penalties, fines, or suspension of facility privileges.
  1. Amendments and Modifications:
  • The management reserves the right to amend or modify these terms and conditions regarding hostel facilities at any time without prior notice.
  • Residents will be informed of any changes through our official communication channels, and the updated terms will be effective immediately upon posting.
  1. Governing Law:
  • These terms and conditions regarding hostel facilities shall be governed by and construed in accordance with the laws of the jurisdiction where the hostel is located.

By utilizing the facilities at Biginius Consultancy Private Limited Mess and Hostel, you acknowledge that you have read, understood, and agreed to abide by the rules and regulations outlined above. If you have any questions or require clarification, please do not hesitate to contact our front desk.

  1. Conduct and Discipline:
  2. Respectful Behavior:
  • Residents are expected to treat fellow residents, staff, and guests with respect and courtesy at all times.
  • Discriminatory language or behavior based on race, ethnicity, gender, religion, sexual orientation, or any other characteristic will not be tolerated.
  • Bullying, harassment, or intimidation of any kind is strictly prohibited.
  1. Quiet Hours:
  • Quiet hours will be observed to ensure a peaceful living environment for all residents.
  • Residents are expected to keep noise levels to a minimum during designated quiet hours to avoid disturbance to others.
  • Quiet hours typically extend from [insert start time] to [insert end time], but may vary depending on the hostel’s policies.
  1. Compliance with Rules and Regulations:
  • Residents are required to comply with all rules and regulations outlined in our terms and conditions, as well as any additional rules communicated by the management.
  • Ignorance of the rules will not be considered an excuse for non-compliance.
  1. Illegal Activities:
  • Engaging in illegal activities within the hostel premises is strictly prohibited.
  • Residents found to be involved in illegal activities, including but not limited to drug use, theft, vandalism, or violence, will be subject to immediate eviction and legal action.
  1. Substance Abuse:
  • The use of illegal drugs or the abuse of alcohol within the hostel premises is strictly prohibited.
  • Residents found to be under the influence of drugs or alcohol may be subject to disciplinary action, including eviction.
  1. Smoking Policy:
  • Smoking is prohibited within indoor areas of the hostel, including resident rooms, common areas, and dining facilities.
  • Designated smoking areas may be provided outside the hostel premises, and residents are required to dispose of cigarette butts properly in designated bins.
  1. Fire Safety:
  • Residents are required to familiarize themselves with fire safety procedures and evacuation routes outlined by the management.
  • Tampering with fire safety equipment or engaging in activities that pose a fire hazard is strictly prohibited.
  • Any fire safety concerns should be reported to the management immediately for prompt action.
  1. Damage to Property:
  • Residents are responsible for the care and upkeep of hostel property, including resident rooms, furnishings, and common areas.
  • Any intentional or negligent damage to hostel property will result in financial liability for repair or replacement costs.
  1. Guest Policy:
  • Residents may host guests in designated common areas with prior approval from the management.
  • Residents hosting guests are responsible for their conduct and behavior during their visit.
  • Guests must adhere to hostel rules and regulations during their stay.
  1. Conflict Resolution:
  • Residents are encouraged to resolve conflicts and disputes amicably through communication and dialogue.
  • In the event of unresolved conflicts, residents may seek assistance from hostel staff or management for mediation.
  1. Disciplinary Action:
  • Violation of hostel rules and regulations may result in disciplinary action, including warnings, fines, suspension of privileges, or eviction.
  • The severity of disciplinary action will be determined by the nature and severity of the offense, and at the discretion of the management.
  1. Appeals Process:
  • Residents have the right to appeal disciplinary decisions made by the management.
  • Appeals must be submitted in writing to the management within a specified time frame, along with supporting evidence or justification.
  • The management will review the appeal and provide a response within a reasonable time frame.
  1. Amendments and Modifications:
  • The management reserves the right to amend or modify these conduct and discipline terms and conditions at any time without prior notice.
  • Residents will be informed of any changes through our official communication channels, and the updated terms will be effective immediately upon posting.
  1. Governing Law:
  • These conduct and discipline terms and conditions shall be governed by and construed in accordance with the laws of the jurisdiction where the hostel is located.

By residing in Biginius Consultancy Private Limited Mess and Hostel, you acknowledge that you have read, understood, and agreed to abide by the rules and regulations outlined above. If you have any questions or require clarification, please do not hesitate to contact our front desk.

  1. Safety and Security:
  2. Maintenance and Repairs:
  3. Termination of Agreement:
  4. Amendments to Terms and Conditions:
  5. Grievances and Feedback:
  6. Disclaimer:
  7. Governing Law: